Privacy Notice
Last updated 28 September 2026. MeetFolks is operated by Ravi Prasad as an independent project ("we", "us"). Questions and requests: privacy@meetfolks.app.
This notice explains what personal information MeetFolks collects when you use the app at meetfolks.app, why we collect it, who we share it with, how long we keep it and the choices you have. MeetFolks is in alpha: it is free while it is being tested and improved, and this notice will be updated before that changes.
In short. Your voice profile stays on your device and is never sent to us. Meetings you record are processed to produce a transcript and summary. During the alpha we keep recordings for up to 365 days to improve the service, and you can delete yours sooner. We do not sell your information and we do not use it to train AI models.
1Information we collect
- Account information: your email address, which we use to sign you in and to send you your results. If you sign in with Google, we ask Google only to confirm who you are and share your email address.
- Your name in meetings: the display name you choose, which other participants see in the meeting and its results.
- Meeting content: the audio your device records during a meeting, and what is produced from it: the transcript, who spoke when, the summary and any corrections you make.
- Contact details you choose to share with other participants. This is optional and off unless you turn it on.
- Technical information: the information needed to run and protect the service, such as your IP address, browser and device type, times of use and diagnostic information about how a meeting was processed. Diagnostic information never includes what was said.
- Notification settings: if you turn on notifications, the address your browser gives us for delivering them.
- Usage information: which screens you open and whether steps such as setting up, creating a meeting or joining one worked. It never includes what was said, your name, your email or which meeting you were in, and it is not stored with your IP address.
2Your voice profile stays on your device
When you set up MeetFolks, your device creates a voice profile so it can recognise your voice. The profile is stored only in your browser on that device. It is never sent to us, and we do not store voiceprints or other biometric identifiers on our servers. Because we never have a copy, a profile cannot be moved to another device or restored: each device you use needs its own setup.
Signing out, or clearing this site's data in your browser, deletes the voice profile from that device. MeetFolks does not use cookies for advertising or tracking.
3How we use your information
- To provide the service: to record and transcribe meetings, work out who said what, write summaries, and let you know when your results are ready.
- To understand how the app is used: we collect anonymous usage information to see where people get stuck and what to improve. It is on by default. You can turn it off in Settings, and it stays off if your browser sends a Global Privacy Control signal.
- To improve the service during the alpha: we and our automated tools review recordings and results to measure how accurately MeetFolks worked and to make it better. We do not use your information to train AI models, ours or anyone else's.
- To keep the service safe and working: to prevent abuse, secure accounts and fix problems.
- To contact you about your account, your meetings or important changes to the service.
We do not sell your personal information and we do not show advertising.
4People in a meeting who don't use MeetFolks
A recording can capture anyone in the room. Speech from people who are not using MeetFolks is transcribed and shown under a neutral label such as "Speaker A". We do not try to identify them. Their audio is kept and used in the same way as everyone else's, as described in this notice.
Whoever records a meeting must tell the people around them first; see the Terms of Service. If you were recorded and want the recording removed, email privacy@meetfolks.app with roughly when and where it happened, and we will find it and delete it.
5Who we share information with
- Other participants in the same meeting see its results, including your display name and what you said.
- Service providers that work on our behalf: cloud hosting and storage, speech-to-text transcription, AI summarisation, product analytics and email delivery. Notifications are delivered through the push service of your browser's or device's maker. These providers may use information only to provide their service to us. Some keep copies for a limited time under their own policies; if you ask us to delete something, we will pass the request on. You can ask us for the current list of providers.
- Legal reasons: when the law requires it, or where it is needed to protect the rights, safety or property of our users, the public or us.
Our providers may process information in countries other than yours, and we do not guarantee a particular storage location.
6How long we keep information
| Information | Kept for |
|---|---|
| Meeting recordings | Up to 365 days during the alpha, then deleted automatically. You can delete your recording sooner (§7). When the alpha ends this will be shortened, and this notice updated first. |
| Transcripts, summaries and results | Until you ask us to delete the meeting or your account |
| Account information | Until you ask us to delete your account |
| Technical information | For a limited time, as needed to run and protect the service |
| Usage information | Up to one year |
| Backups | Deleted information can remain in our backups for up to 30 days |
7Your choices and rights
- Delete your recording: use "Discard this recording" while a meeting is running, or email us afterwards.
- Delete your voice profile: sign out, or clear this site's data in your browser.
- Notifications: turn them off in the app or in your browser settings at any time.
- Usage information: turn it off in Settings; it stays off if your browser sends a Global Privacy Control signal. Turning it off stops new information being collected. Information already collected is kept for up to one year.
- Access, correct or delete: email privacy@meetfolks.app to get a copy of your information, correct it, delete a meeting or delete your account, or to object to how we use it.
We answer requests within 30 days, usually much sooner, and may need to confirm your identity first. If you are unhappy with how we handle your information, tell us; you may also have the right to complain to the data protection authority where you live.
8Security
We use reasonable measures to protect your information, including encryption in transit and access controls, and your voice profile never leaves your device. No system is completely secure, and we cannot guarantee that it is.
9Children
MeetFolks is not intended for children under 16. If a child has been recorded and you want the recording removed, email us and we will delete it.
10Changes to this notice
We will update this page and the date at the top when this notice changes. If a change affects what we collect, who we share it with or how long we keep it, we will update this notice before the change takes effect.
11Contact
Questions, requests and complaints: privacy@meetfolks.app.
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